Maintenance Planner

Job Description

‘Recruiting for your future success’

Our client is a leading provider of specialist infrastructure and clinical support services, delivering high-quality mobile and modular facilities to healthcare organisations across the UK and internationally. Their purpose-built units include operating theatres, wards, and diagnostic suites — all supported by expert teams and equipment.

They’re now seeking a proactive and organised Maintenance Planner to join their team at their production and maintenance facility in Manningtree. This role is key to ensuring smooth maintenance operations across their nationwide fleet.

Job Duties

Maintenance Planning & Scheduling

Create and manage schedules for planned, preventative, and reactive maintenance
Coordinate with sub-contractors and internal teams to ensure timely delivery
Track progress and provide updates to the Maintenance Manager
Maintain calibration schedules and incorporate audit findings into planning
Use software tools to monitor task completion and flag outstanding actions

Administrative Support

Maintain accurate records of maintenance activities, reports, and warranties
Prepare performance reports and assist with budget tracking
Obtain quotes, process invoices, and support financial documentation
Cover Maintenance Coordinator duties during absence

Communication & Coordination

Act as a key contact for internal teams and external contractors
Schedule work around clinical operations to minimise disruption
Brief contractors on job details, timelines, and safety requirements
Organise travel, site access, and permits for field teams

Compliance & Reporting

Ensure all activities meet health and safety standards and company policies
Maintain audit and inspection records
Support documentation for internal and external audits
Report non-conformances and assist with resolution

Emergency Maintenance Support

Coordinate rapid responses to urgent maintenance issues
Maintain emergency contact lists and contingency plans
Record and report emergency actions and outcomes
Support post-incident reviews and process improvements

Continuous Improvement

Identify ways to improve scheduling and resource allocation
Analyse KPIs and historical data to optimise maintenance planning
Provide feedback on contractor performance and service delivery

Benefits

Company Description

Applicant Specification

Experience & Qualifications:

3–5 years in maintenance planning or a similar administrative role
Experience managing schedules across multiple sites
Familiarity with inventory systems and agile maintenance environments
PSP, CMMS, PMP, or Lean Six Sigma certification (advantageous but not essential)
Experience in healthcare or medical facilities (desirable)

Skills & Attributes:

Strong planning and scheduling ability within technical or facilities settings
Proficient in maintenance software and Microsoft Office
Excellent organisational skills and attention to detail
Confident communicator with strong coordination and negotiation skills
Customer-focused approach with the ability to escalate issues appropriately
Knowledge of health and safety regulations and compliance documentation
Able to assess equipment performance and recommend preventative strategies

DBS/criminal records check to be carried out by employer: Yes

Contacts

PLEASE NOTE WE RECEIVE A LARGE NUMBER OF APPLICATIONS PER VACANCY AND UNFORTUNATELY CANNOT RESPOND TO ALL APPLICANTS. THEREFORE, IF YOU HAVE NOT HEARD FROM US WITHIN A MONTH FROM APPLICATION DATE, IT IS LIKELY THAT YOU HAVE BEEN UNSUCCESSFUL.

If you have been successful, we will contact you by the phone and begin taking you through our step by step recruitment process, doing our upmost to ensure the role is right for you, ascertaining your suitability in the process. This process will all be explained on initial contact.

If you are interested in the role and have further questions, please don’t hesitate to call us on 01206 984042 to speak to one of our team members confidentially.

Apply Now

Posted on: September 17, 2025

Your Recruiter

Sam Felgate

Senior Recruitment Consultant

sam@lighthousepersonnel.co.uk

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