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01206 984042

Accounts Administrator

  • Ipswich
  • £26-£32 DOE
  • 9am-5.30pm
  • Permanent
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Job Description

We are delighted to be supporting our client, a well‑established property management company in Colchester, in recruiting a proactive and organised Accounts Administrator. This role is ideal for someone who thrives in a varied position, enjoys problem‑solving, and is confident communicating with tenants, contractors, and colleagues.

Job Duties

You will play a key part in the smooth running of the office and the wider property management function. Your responsibilities will span reception duties, administrative support, tenant liaison, invoice processing, and monthly utility billing.

 

Duties (to include but are not limited too):

 

Daily

  • Reception duties including greeting visitors and handling incoming calls.
  • Processing invoices: scanning, coding, creating transactions in Released, and submitting to authorisers.
  • Tenant queries: logging maintenance requests, checking lease coverage, instructing contractors, and ensuring issues are resolved.
  • Downloading supplier invoices from portals in line with the invoice matrix.
  • Providing general administrative support to the wider team as required.

 

Weekly

  • Assisting with payment runs.
  • Supporting debtor management.

 

Monthly

    • Taking meter readings across multiple sites.
    • Updating spreadsheets and calculating tenant utility charges.
    • Raising sales invoices in Released for water, gas, electricity, and solar usage, and issuing them to tenants.
    • Reconciling supplier statements.
    • Reconciling Released to Sage.
Benefits

Accounts Administrator

£26k – £32k Per Annum DOE | Permanent | Full-Time | Mon-Fri | 9am-5.30pm (flexibility offered) | 1 Hour Lunch Break | 22 Days Annual Leave + Bank Holidays | Sociable Team | Accounts/ Finance Admin | Property | Customer Service | Quick Learner |

Company Description
Applicant Specification
  • Strong organisational skills and attention to detail.
  • Confident communicator with a professional manner.
  • Comfortable working with numbers and administrative processes.
  • Able to manage multiple tasks and prioritise effectively.
  • Experience in property, facilities, or finance administration is beneficial but not essential.
Contacts

PLEASE NOTE WE RECEIVE A LARGE NUMBER OF APPLICATIONS PER VACANCY AND UNFORTUNATELY CANNOT RESPOND TO ALL APPLICANTS. THEREFORE, IF YOU HAVE NOT HEARD FROM US WITHIN A MONTH FROM APPLICATION DATE, IT IS LIKELY THAT YOU HAVE BEEN UNSUCCESSFUL.

If you have been successful, we will contact you by the phone and begin taking you through our step by step recruitment process, doing our upmost to ensure the role is right for you, ascertaining your suitability in the process. This process will all be explained on initial contact.

If you are interested in the role and have further questions, please don’t hesitate to call us on 01206 984042 to speak to one of our team members confidentially.

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